List View

List View is the most detailed way to work with your tasks. It presents tasks as rows in a table, with configurable columns for every field - status, priority, dates, assignees, tags, project, progress, time tracked, custom fields, and more. You can sort by any column, group into collapsible sections, edit fields inline without opening the task, resize and reorder columns, and see aggregated totals at the bottom of numeric columns.

List View is available on every PrimeTask license and is the default view when you first open the Tasks page.

What you can do

How to open List View

• Default: Open the Tasks page from the sidebar - List View is the default view.
• View switcher: If you're in another view (Board, Calendar, Gantt), click the List option in the view switcher on the toolbar.

Things worth knowing

Configurable columns

Click the column settings button in the toolbar to choose which columns appear. Available columns include:

• Task name (always visible)
• Status and Priority - with inline dropdowns for quick changes
• Due date and Start date - with inline date pickers
• Project - which project the task belongs to
• Assignees - who's responsible
• Tags - labels attached to the task
• Progress - completion percentage (auto-calculated or manual)
• Duration - estimated time
• Created date and Updated date
• Custom fields - every custom field scoped to Tasks can appear as its own column. See Task Custom Fields.

Columns can be reordered (drag in the column settings) and resized (drag the border between column headers). Your layout is saved automatically and can be captured in a saved view. See Task Filters & Sorting.

Inline editing

You don't have to open a task to change its status, priority, or dates. Directly in each row:

• Status - click to open a dropdown and pick a new status. Changes save instantly.
• Priority - click to open a dropdown and pick a new priority.
• Due date - click to open a date picker. Pick a date and it saves.
• Start date - same as due date.
• Assignees - click to open the assignee picker.

For deeper edits (description, subtasks, attachments, custom fields), click the task to open its Task Details Page.

Sorting

Click any column header to sort by that column. Click again to reverse the direction. You can sort by:

• Task name (A–Z / Z–A)
• Status (workflow order from your Space's configuration)
• Priority (urgency order)
• Due date / Start date / Created date / Updated date (ascending or descending)
• Assignee count
• Subtask count
• Completion percentage
• Custom field values (numeric, date, text - depends on field type)

Sort configuration is saved with your saved views.

Grouping

Click the Group control in the toolbar to organise tasks into collapsible sections:

• Status - one section per status (To Do, In Progress, Done, etc.)
• Priority - one section per priority level
• Project - one section per project, plus an "Unassigned" section for tasks without a project
• Task type - Personal, Project, CRM, Subtask
• Due date - Overdue, Today, This Week, Later, No Date
• Start date - Past, Today, This Week, Later, No Date
• Assignee - one section per assigned person
• Custom field - group by any dropdown or categorical custom field

Each group header shows a task count. Click a header to collapse or expand that group.

Column aggregations

For numeric and currency columns, you can enable aggregations at the bottom of each column - sum, average, minimum, maximum, or count. This is useful for seeing totals across filtered tasks (e.g., total estimated duration, average completion percentage, total currency value of a custom field).

Aggregations respect your current filters - if you're filtering to a specific project, the aggregation shows totals for that project only.

Drag to reorder

Hover a task row to reveal a drag handle, then drag the task to drop it between any two other rows. The list reflects the new order immediately and the change is saved with the task, so it's still there next time you open PrimeTask.

• Multi-select drag - select several tasks first (Click the checkbox, Cmd/Ctrl + Click to add more, or Shift + Click for a range), then drag any selected row to move the whole group at once. The tasks keep their existing order relative to each other at the new position.
• Subtasks - drag any subtask within its parent to change the order of children. Subtasks stay under their parent; they can't be dragged out of it from the List View.
• CRM tasks - CRM tasks and their subtasks reorder the same way as regular tasks, and the order stays consistent between List View and the Project Tasks tab inside the project.

Subtask display

Tasks with subtasks show an expand control. Click it to see all subtasks nested below the parent, indented to show the hierarchy. Subtasks have their own status, priority, and progress - they're full tasks. The parent task shows a progress indicator based on how many subtasks are complete.

Pagination

Tasks are paginated. The page size is configurable and remembered across sessions.

Right-click context menu

Right-click any task row for quick actions:

• Open - navigate to the task's Task Details Page
• Edit - open the task editor
• Copy Link - copy a primetask:// deep link for use in other apps. See External Integrations Settings.
• Pin / Unpin - pin the task to the top of your list (root tasks only, not subtasks)
• Mark Complete / Uncomplete - toggle completion
• Duplicate - create a copy
• Create Subtask - add a subtask under this task
• Delete - remove the task (with confirmation)

Common questions

Where to go next