Right-Click Context Menu
Use Calendar right-click actions to open, edit, complete, duplicate, delete, copy, focus, or convert tasks and Apple Calendar events.
The Calendar right-click menu gives you fast task and event actions without leaving the Calendar. Use it when you want to act on a scheduled item immediately, especially during review or planning.
Actions depend on the item
The menu only offers actions that make sense for the task or Apple Calendar event you clicked.
What you can do
Open a task
to view the full task details
Copy a task link
when external integrations are enabled
Edit a task
from the Calendar
Edit task notes
without opening the full task page
Start Focus Mode
when the task is scheduled for today or earlier and is still incomplete
Complete a task
from the Calendar
Duplicate a task
Delete a task
after confirmation
Convert an Apple Calendar event
into a PrimeTask task
Use keyboard navigation
after opening the menu
Where it works
Right-click task actions are available in these Calendar views:
- Agenda View
- Month View
- Week View
- Day View
- Day Planner
- Month View time bars
Heatmap is a review view and does not use task right-click actions. Click a Heatmap day to open that date in Day View.
Use Day View after Heatmap
If Heatmap helps you find a date that needs work, open the date first, then use Calendar task actions there.
Task actions
| Action | What it does |
|---|---|
| Open Task | Opens the full task details page |
| Copy Link | Copies a task link when external integrations are enabled |
| Edit Task | Opens the task form for editing |
| Edit Notes | Opens the task notes editor |
| Start Focus Session | Starts Focus Mode when the task is eligible |
| Complete | Marks the task complete |
| Duplicate | Creates a copy of the task |
| Delete Task | Starts task deletion with confirmation |
Some actions appear only when they make sense. For example, Complete is not shown for an already complete task, and Start Focus Session is only shown when the Calendar Focus rule allows it.
Missing actions usually have a reason
Check whether the task is complete, scheduled for the future, filtered out, or whether the related setting is enabled.
Apple Calendar event actions
Right-click an Apple Calendar event and choose Convert to Task to create a PrimeTask task from the event.
PrimeTask keeps the event title and timing when it creates the task. During conversion, you can choose whether to keep the original Apple Calendar event or remove it from Apple Calendar.
Apple Calendar events appear on macOS when the integration is enabled and available for the active Space. To configure it, open Settings -> Integrations. See Apple Calendar Integration.
Conversion creates a task
Convert an Apple Calendar event only when you want to manage it as PrimeTask work.
Focus Mode from the right-click menu
The Calendar only offers Start Focus Session for incomplete tasks scheduled for today or earlier. Future tasks need to be rescheduled before they can start from the Calendar.
Focus Mode uses the task duration when one is set. If the task has no duration, Focus Mode uses the default Pomodoro duration.
See Focus Mode from Calendar and Task Focus Mode.
Copy Link
Copy Link appears when external integrations are enabled. Use it when you want to reference a PrimeTask task from another tool that can open PrimeTask task links.
To manage this setting, open Settings -> External Integrations. See External Integrations Settings.
Complete and duplicate
Use Complete when you finish a task during Calendar review. PrimeTask changes the task to the active Space's complete status.
Use Duplicate when a task should be repeated as a separate task rather than made recurring. For repeating schedules, use Recurring Tasks.
Delete Task
Use Delete Task when the task should be removed. PrimeTask asks for confirmation before deleting so you can cancel if you opened the action by mistake.
Delete removes the task
Use Delete Task only when the task should leave PrimeTask, not when it only needs a new date or status.
Keyboard navigation
After opening the menu, you can use:
| Key | Action |
|---|---|
Arrow Down | Move to the next action |
Arrow Up | Move to the previous action |
Enter | Choose the focused action |
Space | Choose the focused action |
Esc | Close the menu |
Things worth knowing
The menu uses the task you clicked
Right-click actions apply to the task or event you opened the menu on. If you need to change several tasks at once, use the Tasks page bulk actions instead.
Filters can remove tasks before you can right-click them
Calendar filters change which tasks and Apple Calendar events are visible. If a task is missing, check Calendar Filters.
Apple Calendar events are not tasks until converted
An Apple Calendar event can be converted into a PrimeTask task, but it does not have task actions before conversion.
Time bars use task actions
A Month View time bar represents a task. Right-clicking it gives you task actions for that same task. See Time Bars.
Common questions
"Why do I not see Start Focus Session?"
The task is scheduled for a future date, has no date, is already complete, or is removed from view by a setting that does not support starting focus. See Focus Mode from Calendar.
"Why do I not see Complete?"
The task is already complete.
"Why do I not see Copy Link?"
External integrations are probably turned off. Open Settings -> External Integrations to manage task links.
"Can I right-click Apple Calendar events?"
Yes. Use Convert to Task when an Apple Calendar event should become PrimeTask work.
"Can I undo delete from the menu?"
PrimeTask asks for confirmation before deleting. Cancel the confirmation if you do not want to delete the task.
Where to go next
| If you want to… | Read this |
|---|---|
| Understand Calendar views | Calendar Views |
| Start Focus Mode from Calendar | Focus Mode from Calendar |
| Use Month View time bars | Time Bars |
| Edit full task details | Task Details Page |
| Edit task notes | Task Notes |
| Configure Apple Calendar | Apple Calendar Integration |
| Enable task links | External Integrations Settings |