For personal use, freelancers and consultants
Private sync across your own computers
One Space on every computer you own, through a cloud folder, a NAS at home or your iCloud account, on Standard or Pro.
Private sync keeps one PrimeTask Space on every computer you own: through a cloud folder you already use, a NAS at home or, when every computer is a Mac, your iCloud account. Each computer works on its own copy, even offline, and PrimeTask runs no sync server of its own.
Updated · Checked with PrimeTask 1.0.5 · PrimeTask Team
PrimeTask
Sync through
Your laptop
AI agent
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Only encrypted Space files leave, to your folder's provider.
Your own computers
Select a machine, in the drawing or here, to see what runs on it and how it connects.
What travels
File Sync, encrypted
Desktop and Laptop to Cloud folder
Every connection, in words
- Desktop to Router, by cable.
- Laptop to Router, over Wi-Fi.
- Router to Cloud folder, across the internet.
- File Sync, encrypted: Desktop to Cloud folder, through Router.
- File Sync, encrypted: Laptop to Cloud folder, through Router.
Two or four of your own computers on one Space, and what leaves your home with each choice
The problem
Work you keep on one computer stays there when you move to the other. Send it through someone else's app to fix that, and it lives on their server.
A folder of your own, or your own iCloud account, fixes both: every computer keeps a full copy of the Space, and only the changes travel between them.
Tip. Every computer a Mac? iCloud Native is the simplest way: there is no folder to pick.
What it uses
Five parts, one connected system
Each card opens its docs article in a new tab, for the detail behind the steps.
File Sync Personal
Your own computers on one Space, through a folder you choose
Docs for File Sync Personal (opens in a new tab)iCloud Sync
Every computer a Mac: the same Space through your Apple ID
Docs for iCloud Sync (opens in a new tab)Joining a Shared Space
Bring the Space onto your other computer
Docs for Joining a Shared Space (opens in a new tab)Upgrading from Standard to Pro
ProFour computers instead of two
Docs for Upgrading from Standard to Pro (opens in a new tab)Step 1
Install PrimeTask on each computer
Setup wizard (opens in a new tab)Install PrimeTask on the desktop and the laptop. The setup wizard opens on its first launch and gets the workspace ready in a few minutes.
Standard covers two computers and Pro covers four.
Step 2
Choose how your Space travels
Sync modes overview (opens in a new tab)If every computer is a Mac, use iCloud Native: it syncs through your Apple ID. With a Windows PC in the mix, or only Windows, use File Sync with a folder every computer can reach: one in a cloud service you already use, or a NAS share at home. Give PrimeTask its own folder, inside one provider only.
Step 3
Set the Space to sync
File Sync Personal (opens in a new tab)On the desktop, open Settings → Spaces and open your Space. For File Sync, choose File Sync, pick the folder, keep Personal under Who uses this Space? and turn on Password Protection. For Macs only, choose iCloud Native instead. Save, and the first sync sends your Space on its way.
Step 4
Bring the Space onto the laptop
Joining a shared Space (opens in a new tab)On the laptop, open Settings → File Sync, click Join Shared Space and pick the same folder: it's the same wizard for your own computers. With iCloud Native, open PrimeTask on the other Mac, signed in to the same Apple ID, and the Space appears or can be imported from iCloud.
Step 5
Take the laptop anywhere
File Sync Personal (opens in a new tab)Work on either computer, or both at once: the most recent change wins. Away from home, the laptop keeps working on its own copy. With a cloud folder or iCloud it syncs whenever it's online; with a NAS, a VPN to your home network or your NAS's own remote access lets it sync as if it were home. Without one, its edits wait until it's back.
The checklist
The whole list
Before you rely on it:
- PrimeTask on each computer: two on Standard, four on Pro
- Every computer a Mac: iCloud Native, each Mac on the same Apple ID
- Any Windows PC: File Sync in a folder every computer reaches, inside one provider only
- Personal kept and Password Protection on, with the password somewhere you trust
- Your other computers joined through Join Shared Space
- A NAS and a laptop that travels: a VPN or remote access to your home network
- Daily backups with a password, in Settings → Data Management
Variations
Make it yours
Four ways to change the setup to fit how you work.
Nothing leaves the house
Windows only
Four computers on Pro
Change the folder later
Reuse
Save it for next time
Set it up once, and start the next one from it.
Daily encrypted backups
The same you on every computer
Questions
Common questions
No. Syncing your own computers works on Standard, including bringing your Space onto a second computer. Standard covers two computers and Pro covers four.
If every computer is a Mac, iCloud Native is the simplest. If any of them is a Windows PC, use File Sync with a folder they all reach, such as a cloud folder you already use or a NAS at home.
Not with Password Protection on. Your Space is encrypted before it reaches the folder, so the provider stores files it can't read. Without a password, it sees the Space's files as they are.
The most recent change wins, and PrimeTask settles it for you. Everyday edits on two computers at once don't produce noticeable conflicts.
No. PrimeTask runs no sync server of its own. File Sync goes through the folder you chose, and iCloud Native through your own iCloud account.
Related
More setups like this
Other jobs, set up the same way.
Private local AI server
Your own always-on computer runs PrimeTask and your AI agent for the whole office, and the work reaches every computer through a shared folder on your network.
How to keep client information confidential
Client details kept on your own computer, locked when you step away, encrypted wherever they travel, and shared with an AI agent only as far as you allow.
How to track team tasks
One shared list where every task has an owner, a date and its discussion, synced through a folder your team already uses.
Set this up with your own work.
The free trial runs for 14 days and includes Pro.