Projects Report
See project counts, progress across your portfolio, and the task work inside projects - in one view.
The Projects tab in Reports is the portfolio view. Instead of focusing on a single project, it shows you how the whole set is doing - how many projects are active or archived, the average progress, which projects are furthest along, and how the project work breaks down by status and priority.
For deep metrics on a single project (time spent, health trends, velocity, financial breakdown), open that project's Metrics tab - see Project Metrics.
For the Reports page overall, see Reports Overview.
Portfolio view vs project view
Reports Projects answers "how are all my projects doing." Open a single project's Metrics tab when you want the deep view of one project - time spent, velocity, health streak, financial roll-up.
What you can do
See portfolio totals
total projects, active, archived, average progress.
Scan top-progress projects
and click through to any of them.
Break project tasks down
by status and priority, with click-through to filtered lists.
Include or exclude archived projects
from the view.
Bypass the time range
to see every project regardless of when it was created.
Export the tab as a CSV or PDF
for reporting, spreadsheets, or sharing.
How to open the Projects tab
Open Reports from the sidebar, then switch to the Projects tab. Reports can also be opened from the command palette (⌘+K / Ctrl+K) with Reports.
What the Projects tab shows
Portfolio totals
Four headline numbers for the selected filters:
- Total projects
- Active projects
- Archived projects
- Average progress across the visible projects - clicking it opens a progress breakdown showing the contribution of each project
Top-progress project list
A list of active projects ordered by progress, each with its own progress indicator. Click a project to open it.
For how progress is calculated and how project health is evaluated, see Project Health and Progress.
Click the average progress card for the breakdown
The Average Progress number is an aggregate. Click it to see how each project contributes - a low average is often driven by two or three stalled projects, not a general slowdown.
Tasks inside projects - by status
All project-linked tasks counted by status. Click a status to open a filtered task list scoped to project tasks.
Tasks inside projects - by priority
The same breakdown by priority. Click to open the filtered list.
Project task overview
Three click-through cards summarising project task work: Total, Completed, and Overdue.
Filters that matter here
The filter suite at the top of the Reports page controls what you see:
- Time range - filters the projects by when they were created
- Active / Archived toggles - include or exclude each
- Bypass time range for projects - show every project regardless of the time range
- Personal / Project / CRM task toggles - project task counts always respect the Project task toggle
See Reports Filters and Export for the full filter suite.
Export the Projects tab
Use Export at the top of the page while the Projects tab is open, then pick CSV or PDF. Both include the project totals, the by-status breakdown, the by-priority breakdown, and the task counts. The PDF lays the figures out with clean headings, tables, and page numbers, and picks up your date and time settings from Settings. See Reports Filters and Export for what each export contains.
Things worth knowing
This is the portfolio view - for one project, open the project
Reports is designed for the "across my projects" question. For the deep time-spent, velocity, health streak, and financial view of a single project, open that project's Metrics tab - see Project Metrics.
Archived projects show when you ask for them
By default the view includes both Active and Archived. Toggle either off if you want to focus. For what archiving does and how to archive or restore, see Archive.
This is the portfolio view, not per-project time tracking
For time spent on a single project, open that project and switch to its Metrics tab. Reports doesn't duplicate the per-project time rollup.
Bypass time range when the time window hides context
Filtering by a recent time range can hide long-running projects that were created earlier. Flip the bypass toggle to include them without losing your other filter choices.
The list top-progress is active only
The top-progress list focuses on active projects so you can see what's moving. Archived projects are in the totals but not the list.
Common questions
"Where do I see how much time was spent on a project?"
On the project itself - open the project and look at its Metrics tab. Reports aggregates project counts and task breakdowns, not the per-project time rollup.
"Can I click a status or priority and see only project tasks of that kind?"
Yes. Every status and priority in the Projects tab is clickable - it opens a task list filtered to project tasks with that status or priority.
"Do I need Pro to see Projects reports?"
No. The Projects tab is available on every PrimeTask license. Some project-level features used elsewhere (custom fields, Pro-tier metrics) need Pro, but the Projects report tab itself doesn't.
"Why does archived projects show 0 even though I have archived projects?"
Check the filter toggles - if Archived is turned off, archived projects won't appear. Check the time range too; archived projects created outside the window won't appear unless Bypass time range for projects is on.
"How do I jump to the full project page?"
Click a project anywhere on the Projects tab. You'll land on the project's details page.
Where to go next
| If you want to… | Read this |
|---|---|
| Get time spent and deep metrics on one project | Project Metrics |
| Understand how progress and health are calculated | Project Health and Progress |
| Manage your archived projects | Archive |
| Review tasks with the same lens | Tasks Report |
| Customise Reports filters and export | Reports Filters and Export |
| Browse the full projects list | Projects List Page |